Productivity Hacks for Busy Wedding Pros: Work Smarter, Not Harder
Busy season hits—and suddenly you’re juggling timelines, emails, client meetings, social content, and somewhere in there... your actual life (oh hi family and fur baby or real babies!)
Let’s face it: you didn’t become a wedding pro to spend all your time glued to your inbox.
The good news? You can run a creative, purpose-driven business without drowning in the details.
I pulled together 6 productivity hacks that can help you work smarter—not harder—and reclaim some breathing room in your season. Trust me, I’m working on these myself…so I need to walk the walk now that it’s published into the universe….
1. Batch Your Tasks (Your Brain Will Thank You)
Instead of jumping from task to task, group similar work together into focused blocks:
Mornings for deep work (editing, timelines)
Afternoons for admin (emails, scheduling)
One day a week for content batching (social media, blogs)
This reduces context switching and helps you stay in your creative flow longer. Choose when you feel the most inspired during the work day and put the tasks you dread during the more perky hours. Set a timer for even 15 minutes to work through what you dislike and you’ll be surprised how much you can accomplish in that amount of it!
2. Automate What Drains You
Let tech do the heavy lifting where it makes sense:
Use canned email responses for FAQs
Set up workflows in HoneyBook or Dubsado
Schedule social posts in advance with Later or Planoly
Create template replies for common DMs
If it’s repeatable—it’s automatable.
3. Use the 80/20 Rule
Ask yourself: what 20% of your efforts lead to 80% of your results?
Focus your energy there—and let go of the things that aren’t moving the needle.
You don’t need to be everywhere, do everything, or say yes to every client.
Protect your bandwidth. It’s sacred.
4. Make a “Stop Doing” List
Sometimes your to-do list isn’t the problem—it’s everything you shouldn’t be doing.
Ask:
What tasks can I delegate?
What boundaries need to be reset?
What “extras” are draining me but not helping me grow?
Say no with confidence.
Every “no” creates space for a more intentional “yes.”
5. Schedule Creative Breaks, Not Just Tasks
You’re not a machine.
You’re a creative—and creativity requires space.
Whether it’s a walk, a podcast, or a passion project—blocking off time to recharge will do more for your productivity than pushing through ever will. I have a quick 1 mile walk by my house into a wooded path to a pond and every single time I do it, I come back feeling better than ever or even generate ideas that I am stuck on while smelling the fresh air.
6. Surround Yourself With People Who Lift You Up
You can’t always do less—but you can do it with more support.
When you're surrounded by others who are doing the work (and the inner work), it’s easier to stay focused, grounded, and inspired.
Need More Than a Hack? You Might Need a Reset.
Okay, yes, you know the drill now ;) That’s where Collective Vow comes in.
Our workshop isn’t about more business noise—it’s about clearing the clutter in your mind, finding clarity, and walking away with the tools and the energy to work smarter all year long.
You’ll connect with industry pros who are just as driven and just as exhausted—and leave feeling equipped, aligned, and re-inspired.
You don’t need to do it all. You just need to do what matters most—on your terms.
Let Collective Vow help you figure out what that really looks like.
[See what’s coming next →]